Behavioral Consultation and Assessment Team
Florida Gulf Coast University
Effective Date: October 8, 2007. Revised August 17, 2012
The Behavioral Consultation and Assessment Team (BCAT) is an official University team under the auspices of the Vice President for Student Affairs, which establishes guidelines for team responsibilities and operations.
These guidelines outline procedures for team consultation with university faculty and staff who are concerned about the behavior of a student that disrupts the normal functioning of the University community or who potentially poses a threat to his/herself or others.
TEAM PURPOSE AND RESPONSIBILITIES
The purpose of the BCAT is to provide consultation, recommendations and when appropriate, resources to the University community regarding the behavior of a student that is disruptive or threatening to the University community or is potentially threatening to self or others. Such behaviors include, but are not limited to, self-injury, intimidation, threats to harm self or others, disruptive or out of the ordinary behavior, eating disorders, etc. Specifically, the charge for this team is to:
1. Assess situations involving a student who poses a potential risk of harm to persons or property in the University community or is of substantial disruption to University activities in accord with policies stated in the Student Code of Conduct.
2. Consult with administration, faculty, staff and other students affected by the inappropriate behaviors of a disruptive student.
3. Create communication and awareness (within our professional limits) of particular students whose behavior is problematic within the University community.
4. Coordinate the University’s response to a potentially violent, threatening, or significantly disruptive student behavior.
5. Assist in developing strategies, provide guidance, or refer to resources to manage the threatening or disruptive behavior with regard to safety and rights of others and to minimize the disruption to the FGCU community.
6. Make recommendations to University officials regarding appropriate action consistent with University policy and procedure statements and with local, state and federal law.
The Team functions under the auspices of the Vice President for Student Affairs. Core BCAT members include:
1. Dean of Students
2. Director of the Counseling Center and/or designated representative
3. Director of University Police and/or designated representative
4. Director of Housing and Residence Life and/or designated representative
5. Assistant Dean of Students for Student Conduct.
6. Academic Affairs representative, appointed by the Vice
President for Student Affairs
7. Student Affairs Case Manager
The Team will consult with the University’s General Counsel Office as needed.
There are other university officials who may be asked by the Vice President for Student Affairs to serve as regular members or in specific situations as needed. Examples of staff that might be included are: Director of Student Health, Ombuds, Media Relations representative, Human Resources, or key members within student activities areas (particularly those who have considerable contact with a cross section of students).
OPERATIONS AND PROCEDURE
1. At the beginning of each semester, the Dean of Students will send a notice to faculty and staff through appropriate communication channels to notify them that the team is available for consultation when they are concerned about the potentially harmful, threatening, or disruptive behavior of a student or students. The notice will be presented as a “proactive measure” and will include the procedure for requesting a team consultation.
2. Issues or situations may be referred to the BCAT by any member of the campus community. If a criminal act has occurred or has been discovered during the course of the team’s inquiry, the University Chief of Police shall be notified immediately and advised of the incident. The University Police Department will then conduct an official investigation.
3. In time-sensitive high-risk situations, a special team meeting may be called by any member, at any time.
4. Regular standing meetings will be convened by the Dean of Students. In the event the Dean of Students is unavailable to convene a meeting; the meeting may be convened by another core member of the Team as determined by the Vice President for Student Affairs.
5. The BCAT encourages meeting with the affected members of the campus community who desire to discuss the situation. The BCAT will seek to respond in a manner that communicates concern for the community and care and respect for the individual student.
1. The primary purpose and function of BCAT is to provide a forum to discuss problematic student behavior. Through discussion, increased awareness of particular students and their issues is achieved. Coordination of appropriate plans to mitigate potential difficulties can be formulated.
2. A formal outcome of a consultation meeting may be a recommended course of action based upon the Student Code of Conduct and/or other appropriate document(s)/protocol(s) to the affected members of the campus community, to the Vice President for Student Affairs and to the University administration.
3. Case managers in CAPS or Student Affairs may be used to assist in any particular course of follow up action when appropriate. Specific issues for consideration during Case Management may include the assessment of potential violence, evidence of emotional distress or mental illness as the possible cause of the behavior, and containment of disruption.
4. Staff will seek to determine the need to connect to appropriate referral resources and establishing appropriate behavioral boundaries within existing university policies.
5. Recommended courses of action will be made to the reporting party and/or to the appropriate unit using current administrative channels.
6. Following a consultation meeting regarding a student of concern and subsequent recommendation, the BCAT will meet to debrief and evaluate the outcome of the resolution and process.
CASE INFORMATION AND CONFIDENTIALITY PROCEDURES
1. Members of the BCAT may provide each other or faculty/staff/students involved in a particular case, or outside parties in connection with the situation, with information as is necessary to protect the health, safety, welfare and privacy of the student or other persons, and to generate a recommendation for a course of action in accordance with applicable legal and professional standards of confidentiality.
2. If the student involved in harmful, threatening, or disruptive activities is already a client of the Counseling and Psychological Services and/or a patient of the Student Health Center, information about that student’s relationship may not be obtained by the BCAT from those agencies without written authorization of the student in question, in accordance with federal and state law. BCAT will follow federal and state laws that govern the privacy and confidentiality of students’ health and mental health information and records.
3. The purpose of the team meetings is to provide consultation only. Notes which contain identifying names and other identifying data will be maintained as appropriate and necessary. All information maintained by the BCAT will be maintained in a confidential database with access limited to members of BCAT and treated as an educational record subject to the Family Educational Rights and Privacy Act (FERPA).