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Florida Gulf Coast University

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Office of Student Conduct

Procedure for Conduct Code Clearance for Admission/Readmission

 
 

Florida Administrative Code 6C-6.001(2) authorizes universities to refuse admission to applicants due to past misconduct. At Florida Gulf Coast University, the Office of Undergraduate Admissions and Graduate Studies have been delegated the authority to clear students who have had criminal traffic violations and minor academic issues related to a positive response to the conduct question which appears on admission applications. All other positive responses to the conduct questions that appear on the admission applications to any programs at FGCU, must be cleared through the Dean of Students or designee. The Dean of Students reviews all applications disclosing information regarding any violation of the law, including but not limited to, criminal charges, convictions, criminal traffic violations, including a conduct problem at another institution, or pending charges. Decisions are made in the best interest of the University community.

At Florida Gulf Coast University, the Dean of Students or designee reviews all applications disclosing information regarding any violation of law, including but not limited to, criminal charges, convictions, criminal traffic violations or pending charges, in addition to any conduct problem at another institution.

Applicants who fail to disclose any prior violation of law and it is subsequently discovered by the University, admission or readmission may be denied or if the student has already been admitted, he/she may be dismissed.

The following provides information on the forms needed for conduct clearance review. Please note that failing to collect and prepare these documents will delay the admission process.

Documentation is required if the applicant indicates there is a positive answer to the first conduct question:

Are you currently, or have you ever been, charged with or subject to disciplinary action for scholastic (such as plagiarism or cheating) or any other type of behavioral misconduct at any educational institution? You do not need to disclose academic dismissal, suspension, or probation for poor grades.

Note: If you are a returning FGCU student pursuing graduate or post-baccalaureate non-degree studies and all disciplinary violations have been previously cleared, please complete the online Narrative Form and attach the completed and signed Clearance Form for Returning FGCU Students Pursuing Graduate or Post-Baccalaureate Non-degree Studies.

1. A narrative account describing the event(s) MUST be submitted using the online Narrative Form using this link. You can upload supporting documentation in the formats of .doc, .docx and .pdf. Please do not submit an online Narrative Form until all completed documents can be attached if applicable.  Please include:

                      1. Important dates,

                      2. disciplinary action,

                      3. information such as if it is under review,

                      4. the educational institution outcome (documents provided by your educational institution),

                      5. your status on completion of sanctions (i.e. probation, suspension, expulsion, etc - documents

                          provided by you from educational institution),

                      6. also include extracurricular activities involved in, current employment status, current academic status

                         and future academic plans.

Note: If you have multiple violations or disciplinary incidents to report you may include them on one narrative form.

2. The Disciplinary Clearance Form must also be completed by the applicant and the institution where the infraction took place. This form will need to be printed, completed by the applicant and the institution, and then submitted via postal mail to the admissions office.

Documentation is required if the applicant indicates there is a positive answer to the second conduct question:

Have you ever been charged with a violation of the law, misdemeanor and/or felony (even if adjudication was withheld) which resulted in, or, if still pending could result in, probation, community service, restitution, a jail sentence or the revocation or suspension of your driver's license (you are not required to include traffic violations which only resulted in a fine)?

Note: If you are a returning FGCU student pursuing graduate or post-baccalaureate non-degree studies and all disciplinary violations have been previously cleared, please complete the online Narrative Form and attach the completed and signed Clearance Form for Returning FGCU Students Pursuing Graduate or Post-Baccalaureate Non-degree Studies.

1. A narrative account describing the event(s) MUST be submitted using the online Narrative Form using this link. You can upload supporting documentation in the formats of .doc, .docx and .pdf. Please include:

                       1. Important dates,

                       2. violation descriptions,

                       3. case information such as if it is under review,

                       4. the court outcome (documents provided by you from your lawyer or the court),

                       5. your status on completion of sanctions (i.e. probation, community service, jail, alcohol/drug course

                           attendance, counseling,etc-documents provided by you from the probation officer or court),

                       6. sentencing,

                       7. also include whether there have been any violations since the application was submitted,

                           extracurricular activities involved in, current employment status, and future academic plans.

A copy of your valid driver’s license in cases involving traffic related incidents.

* Documentation is not always necessary for incidents that occurred more than 10 years ago.

Procedure for admission/readmission clearance managed by the Dean of Students’ Office:

Once this information is received a Request for Admissions/Readmission Clearance Form is reviewed. The Dean of Students’ Office will forward their recommendation to the appropriate admissions office.

Note: Once all documentation is received in the Dean of Students’ Office, admission clearance decisions are typically made within one week.

This form will indicate a decision of one of the following:

  • The applicant is recommended for admission for the next available term.
  •  Note: this is a delay of immediate admission
  •  Note: this recommendation for admission includes the following conditions:
  •  The applicant is NOT recommended for admission for any term.
  • No recommendation -- insufficient information.

Note: If a student is placed on probation, our office will send a letter to the applicant indicating such.

Finally, the recommendation is sent to the appropriate admissions office (Undergraduate Admissions or Graduate Studies) where a final admission decision is made. If you have any questions regarding the Dean of Students’ Office involvement in this process, please e-mail the Office of Student Conduct at AdmissionClearance@fgcu.edu.