Procedure for Non-Academic Admission Clearance

Florida Administrative Code 6C-6.001(2) authorizes universities to refuse admission to applicants due to past misconduct. At Florida Gulf Coast University, the Office of Admissions and Graduate Studies have been delegated the authority to clear students who have had minor traffic violations and minor academic issues related to a positive response to the conduct question which appears on admission applications.  All other positive responses to the conduct questions that appear on the admission applications to any programs at FGCU, must be cleared through the Dean of Students or his/her designee.  The Dean of Students reviews all applications disclosing information regarding any violation of the law, including but not limited to, criminal charges, convictions, traffic violations, including a conduct problem at another institution, or pending charges.  Decisions are made in the best interest of the University community.

At Florida Gulf Coast University, the Dean of Students or his/her designee reviews all applications disclosing information regarding any violation of law, including but not limited to, criminal charges, convictions, traffic violations or pending charges, in addition to any conduct problem at another institution.

Applicants who fail to disclose any prior violation of law and it is subsequently discovered by the University, admission or readmission may be denied or if the student has already been admitted, he/she may be dismissed. 

Procedure for admission/readmission clearance managed by the Dean of Students’ Office:

1. If the applicant indicates there is a positive answer to the conduct question, the applicant is instructed by the Undergraduate Admissions or Graduate Studies that FGCU requires additional documentation of the incident.
   

   Documentation required for incidents:

   1.  A narrative account describing the event(s) include important dates, violation descriptions, case information such as if it is under review, the outcome, sanctions, and sentencing, your status on completion of sanctions (i.e. probation, community service, jail, suspension, expulsion, alcohol/drug course attendance, counseling, etc). Also include: Whether there have been any violations since the application was submitted, extracurricular activities they are involved in, current employment status, current academic status and future academic plans.
   2. The court outcome or educational institution outcome (documents provided by you from your lawyer, the court, or your educational institution).
   3. The completed sanctions or sentencing (documents provided by you from the probation officer, court, or educational institution).
   4. A copy of your valid driver’s license in cases involving traffic related incidents.
      * Documentation is not always necessary for incidents that occurred more than 10 years ago.
      Please note that failing to collect and prepare these documents will delay the admission process.
2. Once this information is received in the admissions office, it is forwarded (by fax or interoffice mail) to the Dean of Students’ Office along with a Request for Admissions/Readmission Clearance Form from Undergraduate Admissions or Graduate Studies.  
3. The Request for Admissions/Readmission Clearance Form is reviewed. If further documentation is needed, the Dean of Students’ Office will handle the correspondence directly with the applicant.  The Dean of Students’ Office will fax or send via interoffice mail the clearance request to the appropriate admissions office.
   Note: Once all documentation is received in the Dean of Students’ Office, admission clearance decisions are typically made within 48 hours.
   This form will indicate a decision of one of the following:
   o The applicant is recommended for admission for the ____________________ term.
   o Note:  this is a delay of immediate admission
   o Note:  this recommendation for admission includes the following conditions____________________________________________________.
   o The applicant is NOT recommended for admission for any term. 
   o No recommendation -- insufficient information. 
   NOTE: If a student is placed on probation, our office will send a letter to the applicant indicating such.
4. Finally, the recommendation is sent to the appropriate admissions office (Undergraduate Admissions, Graduate Studies) where a final admission decision is made.
   If you have any questions regarding the Dean of Students’ Office involvement in this process, please e-mail the Office of Judicial Affairs at JudicialAffairs@fgcu.edu